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PRIME TIME Family

Grant Application Deadlines (See Grant Schedule for full timeline)

Spring – October 15 for programs beginning between February 18 and May 15
Fall – April 15 for programs beginning between August 18 and November 15

 

 

Brief Summary

The PRIME TIME Family program grants offers a humanities-focused program designed to engage to 10-25 families and their 3-10 year old children in reading and discussion. A storyteller reads a children’s books and the discussion leader, guides the group to personally connect with literature through open-ended questioning. The program models strategies for continued family bonding through literature, and provides families critical information for continued reading. The format is an interactive storytelling and group discussion that takes place in one 90-minute session per week for 6 weeks.

Program Information

The program targets families with children 3-10 years old. The program is designed to facilitate 10-25 families per program. Program sessions are 90 minutes long once a week in the evenings for six consecutive weeks. Each evening session includes a free meal for all participants, books given to families, and a lively open-ended discussion based on award-winning children’s literature. Spring sites choose any six consecutive weeks between February 18 – June 30. Fall sites can choose six consecutive weeks between August 18 – December 30 (see Grants Schedule). Programs take place in the evenings between 4:30-7 PM. Programs require four team members to implement the program. Applicants should submit names, addresses, and contact information of preferred team members (See “Team Building” in Application Preparation). Final team selection is finalized post-grant by program supervisors.

Grant Statistics

The number of applications can vary widely from year to year, as can the funding ratio. In 2016, 84 sites applied for PRIME TIME Family grants. Of these applicants, 48 were approved at a 57% approval rate. This rate is based on the quality of applications and the amount of funding available. See Eligibility Requirements section for details on grant requirements.

Award Information

Louisiana-based sites will receive materials, training, and a stipend to implement on PRIME TIME Family Reading program at their site. Accepted programs receive a set of 6-12 books for each family in the program. Program Coordinators and Preschool Facilitators, Scholars, and Storytellers  receives training and program manuals on the PRIME TIME methodology (See “Training” in Application Preparation). Sites receive a kit with the necessary materials to publicize their program. Program site receives a $1,000 stipend to provide meals and door prizes to participants. All four team members are also compensated with a stipend at the close of the programs.

Eligibility Information

  • Schools, libraries, museums, churches, and other community-based agencies. Priority is given to agencies targeting educational and economically vulnerable populations.
  • Applicants must have a valid EIN# to apply
  • If you have previously applied for a PRIME TIME grant, email primetime@leh.org to determine whether an account has already been established for your organization.
  • Applicants must provide valid contact information for teams. PRIME TIME managers will contact teams over holidays and Summer breaks. If we are not able to contact team members during these times, the program grant may be revoked.

Application Preparation

SELECTING DATES

WE CANNOT GUARANTEE ALL PROGRAM MATERIALS WILL ARRIVE IN TIME IF YOU CHOOSE A START DATE OUTSIDE OF THE PROGRAM CYCLE. Cycle dates are listed below:

  • Spring programs begin between February 18 and May 15
  • Fall programs begin between August 18 and November 15

First-time program coordinators should allow for planning time between team member training workshops and their chosen program start date.  Programs take place once each week on the same day between 4:30 – 7PM in the evenings to allow for full family participation. Choose a day that works best for your target audience. Sessions take place consecutively over six weeks. If necessary, dates can include one skipped session. Note that scheduling programs on Friday, Saturday, and Sunday programs is discouraged due to low attendance.

TEAM MEMBERS

A site team is made up of four team members:

  • Program Coordinator – selected by site applicant to organize the program
  • Scholar – Selected by PRIME TIME to lead discussion
  • Storyteller – Selected by PRIME TIME to read stories
  • Preschool Assistant – Selected by site applicant to lead preschool activities when necessary

Before selecting team members, please review Family Team Members, which outlines the qualifications and responsibilities for each role. All new team members must be available for training (see “Training”).

Applicants must provide complete, accurate, and reliable contact information for all team members. Email addresses and phone numbers provided should be accessible year-round. Failure to do so may jeopardize your program grant. Final team selection is finalized post-grant our PRIME TIME grant managers. If we are not able to contact team members, they may be replaced post-award.

If you are recommending a scholar or storyteller who is not already approved and trained as a PRIME TIME team member, ensure they meet role requirements, and fill out the Scholar/Storyteller Application. Recommendations for new scholars and storytellers are welcomed; however, final team selection is finalized post-grant our PRIME TIME grant managers. Your grant manager will contact the primary contact listed in the application to complete this.

TRAINING

First-time applicants should allow for planning time between team member training workshops and their chosen program start date. First-time team members must complete mandatory training day by the start date of their program.

Program Coordinator training is an online module that takes 2-3 hours to complete. Scholar, Storyteller and Preschool Facilitator training is a eight hours long, and takes place on a Saturday at our main office in New Orleans. This training is available bi-annually, with one training in mid-July, and another in mid-January.

Team members should only register for training when invited to do so by the PRIME TIME staff. Learn more about PRIME TIME Training Workshops and the training workshop registration process.

APPLICATION AGREEMENTS

The primary contract who completes the application is responsible for submitting the Applicant and Host Site Agreement within two weeks after their applications are approved for funding.

PROGRAM SUPPORT STIPEND

Each program has the option to accept a $1,000 program support stipend to implement the program. It is possible to implement the program without accepting the stipend. Please check to ensure the applicant agency is able to receive the stipend before completing the application. If the agency can accept the stipend indicate to which agency or party the payment should be made (see more on Stipends here).

BOOK SERIES

Each  partner  site  will  receive  a  set  of  children’s  literature  for  storytelling  and  discussion  during  program  sessions.   Each  set  will  consist of  17  copies  of  each  title. Applicants  must  choose a  book  series  on  the  application.  Review  the  PRIME  TIME  Book Series document to  better  understand  each  series  and  its  associated  themes  and  books  before  making  a  selection. Participating  families  will  be permitted  to keep  all  books  used  during  the  program  for  their  personal  home  libraries.

PROGRAM CANCELLATION

If the agency awarded a PRIME TIME grant decides to forgo implementation of the program, or if the LEH cancels the partnership with the agency, the agency is required, within 30 days of the cancellation date, to return to the LEH any funds or materials issued to the agency. This means that if an agency’s program is cancelled after receiving the program support stipend and before the program has begun, the agency is required to return the entire amount of the program support stipend issued to them. If the agency’s program is cancelled after the program has begun (after one or more program sessions have been held), the agency is required to return to the LEH the unspent balance of the program support stipend with an expense report and receipts for any items purchased for the session(s) that took place. Grant awards may be cancelled if:

  1. Paperwork is not completed by the specified deadline.
  2. Team members/contractors do not or cannot attend a full training.
  3. Recruitment/attendance at each session is deemed inadequate. This includes consideration of the number of adults and children present and whether those in attendance constitute “families.”
  4. Too many sessions must be skipped, or several sessions must run non-consecutively.
  5. A site monitor or veteran PRIME TIME consultant, based on their expert judgment, finds that major/multiple aspects of the program do not maintain the integrity of the model.
REPORTING

The primary contact on an approved application is responsible for ensuring their Program Coordinator submits final reports and closeout packet within 30 days of the final program session. Instructions on both reports and data packet completion will be given to approved sites post-award. Closeout Packets should be downloaded and reviewed at least 8 weeks before the program start date. Reports and Closeout Packets that are incomplete or provide insufficient detail will be asked to resubmit. Payment for all team members will not be processed until Data Packets and Final Reports are submitted.

Application Instructions

All applications are processed through Foundant Online Grants Manager. If you believe your organization has previously applied for a grant within our organization, email primetime@leh.org to determine whether an account is established. Skipping this step can result in the creation of multiple accounts for a single organization, which can be problematic.

2. log in to Foundant using your username and password.
4. Click the “Apply” link.
5. Scroll through the applications to find the “PRIME TIME Family” application for the upcoming program term.

Apply

 

PLEASE DIRECT ALL QUESTIONS TO PRIMETIME@LEH.ORG